Format: Live instructor-led online training via Zoom / Microsoft Teams

Digital Records and Information Governance Training Course

Digital records and information governance have become critical components of modern public administration, corporate governance, regulatory compliance, and digital transformation initiatives. As organizations increasingly transition from paper-based systems to digital environments, the need for effective records management, information security, data governance, digital preservation, and regulatory compliance has grown significantly. Public institutions, government agencies, development organizations, and private sector entities must establish robust information governance frameworks to ensure data integrity, accessibility, accountability, transparency, and operational efficiency. The Digital Records and Information Governance Training Course is designed to equip professionals with the knowledge and practical skills required to manage digital records effectively and implement comprehensive information governance systems.

This comprehensive training program focuses on digital records management, information lifecycle management, electronic document management systems, data governance frameworks, information security, records retention policies, regulatory compliance, digital archiving, metadata management, cloud-based records systems, privacy protection, and emerging technologies in information governance. Participants will gain practical knowledge on how to create, classify, store, secure, retrieve, preserve, and dispose of digital records in accordance with legal, regulatory, and organizational requirements. The course incorporates international best practices and standards for records and information governance.

In an era of big data, artificial intelligence, digital government, and cloud computing, organizations must manage information as a strategic asset. Effective information governance supports evidence-based decision-making, operational excellence, transparency, accountability, risk management, and service delivery improvement. This course emphasizes governance frameworks that align records management with organizational goals, legal obligations, cybersecurity requirements, and digital transformation strategies. Participants will learn how to develop information governance policies, implement digital records systems, mitigate information risks, and strengthen institutional capacity for managing digital assets.

Through practical workshops, system demonstrations, governance assessments, policy development exercises, case studies, and collaborative learning activities, participants will develop competencies necessary for building modern digital records and information governance systems. Upon successful completion, participants will be equipped to improve records management practices, strengthen information governance frameworks, enhance regulatory compliance, support digital transformation initiatives, and safeguard organizational information assets.

Course Objectives

1.     Understand the principles of digital records and information governance.

2.     Strengthen digital records management and information lifecycle competencies.

3.     Improve information governance policy development and implementation skills.

4.     Enhance data security, privacy, and compliance management capabilities.

5.     Strengthen electronic document and records management systems.

6.     Improve information classification and metadata management practices.

7.     Enhance digital preservation and archiving capabilities.

8.     Strengthen risk management and information security controls.

9.     Improve access, retrieval, and information-sharing mechanisms.

10.  Promote effective governance of digital information assets.

Organization Benefits

1.     Improved records management efficiency and effectiveness.

2.     Enhanced regulatory and legal compliance.

3.     Strengthened information security and risk management.

4.     Improved transparency and accountability.

5.     Better information accessibility and retrieval.

6.     Enhanced operational efficiency and productivity.

7.     Reduced records management costs and redundancies.

8.     Improved support for digital transformation initiatives.

9.     Strengthened institutional memory and knowledge management.

10.  Enhanced decision-making through reliable information governance.

Target Participants

·       Records Managers

·       Information Governance Officers

·       Archivists

·       Public Administration Professionals

·       IT Managers

·       Compliance Officers

·       Data Governance Specialists

·       Information Security Officers

·       Digital Transformation Leaders

·       Knowledge Management Professionals

·       Administrative Officers

·       Risk Management Personnel

·       Government Officials

·       Internal Auditors

·       Project and Program Managers

Course Outline

Module 1: Foundations of Digital Records and Information Governance

·       Principles of records and information governance

·       Information lifecycle management

·       Digital records concepts and standards

·       Governance frameworks and policies

·       Legal and regulatory requirements

·       Case Study: Establishing a digital records governance framework

Module 2: Electronic Records Management Systems

·       Electronic document and records management systems (EDRMS)

·       Digital record creation and capture

·       Records classification and indexing

·       Metadata management techniques

·       Records retrieval and access management

·       Case Study: Implementing an electronic records management system

Module 3: Information Security, Privacy, and Compliance

·       Information security governance

·       Data privacy and protection requirements

·       Access controls and user management

·       Compliance monitoring and auditing

·       Cybersecurity considerations for digital records

·       Case Study: Protecting sensitive digital information assets

Module 4: Digital Preservation and Archiving

·       Digital preservation principles and strategies

·       Electronic archives management

·       Long-term storage solutions

·       Cloud-based records preservation

·       Disaster recovery and business continuity planning

·       Case Study: Developing a digital preservation strategy

Module 5: Information Risk Management and Governance Controls

·       Information risk assessment methodologies

·       Governance controls and accountability mechanisms

·       Records retention and disposal policies

·       Managing information quality and integrity

·       Monitoring governance performance

·       Case Study: Information risk management improvement initiative

Module 6: Emerging Trends and Future of Information Governance

·       Artificial intelligence in records management

·       Big data governance frameworks

·       Blockchain applications in information management

·       Smart information governance systems

·       Future trends in digital records and governance

·       Case Study: Digital transformation through advanced information governance

General Information

1.     Customized Training: All our courses can be tailored to meet the specific needs of participants.

2.     Language Proficiency: Participants should have a good command of the English language.

3.     Comprehensive Learning: Our training includes well-structured presentations, practical exercises, web-based tutorials, and collaborative group work. Our facilitators are seasoned experts with over a decade of experience.

4.     Certification: Upon successful completion of training, participants will receive a certificate from Foscore Development Center (FDC-K).

5.     Training Locations: Training sessions are conducted at Foscore Development Center (FDC-K) centers. We also offer options for in-house and online training, customized to the client's schedule.

6.     Flexible Duration: Course durations are adaptable, and content can be adjusted to fit the required number of days.

7.     Onsite Training Inclusions: The course fee for onsite training covers facilitation, training materials, two coffee breaks, a buffet lunch, and a Certificate of Successful Completion. Participants are responsible for their travel expenses, airport transfers, visa applications, dinners, health/accident insurance, and personal expenses.

8.     Additional Services: Accommodation, pickup services, freight booking, and visa processing arrangements are available upon request at discounted rates.

9.     Equipment: Tablets and laptops can be provided to participants at an additional cost.

10.  Post-Training Support: We offer one year of free consultation and coaching after the course.

11.  Group Discounts: Register as a group of more than two and enjoy a discount ranging from 10% to 50%.

12.  Payment Terms: Payment should be made before the commencement of the training or as mutually agreed upon, to the Foscore Development Center account. This ensures better preparation for your training.

13.  Contact Us: For any inquiries, please reach out to us at training@fdc-k.org or call us at +254712260031.

14.  Website: Visit our website at www.fdc-k.org for more information.